Wednesday, August 5, 2009

the agreement

Upon application and acceptance, vendors are bound in agreement to the below terms:


BOOTH INFO

Set-up is mandatory and you must be at the announced location 2 hours prior to the start-time of the event. Take down is also mandatory at the scheduled end-time of the event. Take-down is not required if shoppers are still present after the scheduled end-time, but if you need to take down while customers are present, feel free to. All set-up must be completed one half-hour prior to the event start time. If you need less than 2 hours, please still come at the designated time and you are welcome to leave as soon as you finish.

Vendors are responsible for the necessary items needed for their space: tables, table cloths, mirrors, tents, lighting, extension cords, d├ęcor, etc. Access to electricity, wall space, or double sided space is available upon request. Vendors are responsible for restocking inventory. Vendors must have a tag on each item they intend to sell with the price, a one-word description and vendor I.D. This information needs to be easily legible and firmly attached. If both price and vendor I.D. are not attached to the item or not legible, credit for the sale will be withheld. If this happens more than 5 times during the event you will be issued an additional fee.


FEES

Bijou Market has two separate vendor fees. First, the initial space reservation fee is due one week after you are accepted. For a two-day event the fee is $50.00, three day event $65.00, and it gives you the space width and length of a standard folding table, or 6' x 3'. The second fee is 18% (updated 7.12.14) of all vendor sales which will be taken out of each vendor’s final sales total. The space reservation fee is your way of holding your spot and showing you're committed to being a vendor. It also assists us in paying for upfront costs mostly for location and advertising.

If your space doesn't fit on the 6x3 dimensions, please let us know in advance, legally we must have wheelchair access (and stroller access and the general flow of traffic) and established aisle widths. We will have accommodations for bigger booths but you will be fined if it is not arranged in advance. Email us for more information or note it in your application.

You can pay this fee by mailing a cash or check payment, or Pay-Pal (select "Friends & Family" to avoid the fee.)
If you decide after you are accepted not to sell this fee is refundable up to 1 month prior to the event.  Fees are non-refundable for withdrawals after that point.

Volunteer positions are available in exchange for the reservation fee, but positions are limited and once volunteer positions are filled, the option to exchange for the fee will not be available. We will reimburse your booth fee after the market. See the application to sign-up!

The space reservation fee includes the processing and payment for one vendor I.D. If you choose to share your space, any additional vendor I.D.s are $10.00 each. If you have an I.D. you would like to request, note it in your application and it will be assigned once the fee is paid.

Extra fees and penalties may be incurred for the following reasons:
1. If a significant amount (5+) of your items come through the check-out without proper tagging, $20 will be removed from your final sales total.
2. You have 30 minutes after the show's end to arrive and begin taking down your booth, if late, $20 will be removed from your final total.
3. Retrieving go-back items are the responsibility of the vendor. If you have go-back items you are responsible for picking them up or you can pay to have them shipped to you.
4. Vendor checks are mailed unless other arrangements are made. We will verify your address before mailing, but if a check is lost or needs to be canceled for any reason, Bijou Market's banking provider UCCU adds a $25 stop check fee that the vendor will be responsible for.
5. Using larger dimensions than 6'x3' space without authorization. This includes your stands legs. Please ensure you are working this out with us ahead of time!


SECURITY

Because legally we cannot insure your property, we suggest that you acquire a Business Owner's Policy and then a blanket coverage for your Business Persona Property. With that being said, Bijou Market, LLC and its members are not liable for damaged, lost or stolen items. We will provide overnight security and our venue has alarms and video monitoring. We have dedicated man hours specifically for theft during the event as well. If you witness suspicious behavior, to protect yourself, please let Emily or Rashelle know.

To assist us in the most accurate and organized sales calculation we will ask for a list of the "one word descriptions" used for your items. Please note this is not a Inventory List, merely a list of words used. We do not keep track of inventories throughout the event, but the list will help you account for sales post-event. Because of space constraints we do not allow vendors to man their booths except under extenuating circumstances when products need detailed instructions or on-site assistance, let us know if you would like to man your booth for those reasons.


ADVERTISING

We will do vendor spotlight posts on our blog and Instagram (@bijoumarket) in exchange for shop credit, at our discretion. Your item is not guaranteed to be featured in a giveaway, but you will be spotlighted on the blog and Instagram regardless. You will have a deadline to choose the item or credit amount, if we don't hear from you we will do a default $25 shop credit.

CHECK-OUT & SHOPPING

We provide a central check-out for all vendors. We accept cash, check, and all major credit card payments. You will receive a spreadsheet of your items sold, and we are as accurate as possible with this. You can assist us in accuracy by clearly marking your items with the price, one word descriptions and vendor I.D.. We will provide restroom facilities, baskets for shopping, and bags for purchases. We assign man-hours to tidying booths and returning go-backs throughout the event. If you have any questions on the best booth set-ups to promote sales, maintain organization and grab attention email us, we are happy to advise

After the market you will receive an email with your itemized list of sales. Typically this email comes 3-4 days business days after the event. You will have 48 hours to review and then we will mail checks. Once checks have been mailed resolution for the market is closed. We can only give credit for sales that have a written invoice and cleared payment associated. 

updated 12.31.16